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Meetings are an important part of every company’s work process. They provide an opportunity to raise and discuss issues and solve internal problems. However, sometimes meetings can seem like a waste of time. Especially when they drag on and on without any general direction or purpose.
Whether you’re holding an online meeting or actually gather everyone in person, there is a number of tools that can help you save time and make your meetings more efficient. One of those tools is a ready-to-download (or print) meeting minutes template. It will help you keep everyone on the same page with what happened at the last meeting and where you left things off.
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Don’t be afraid to volunteer to take minutes at your company’s next gathering. Even if you’ve never done that before. It’s not the easiest task, but you’ll do just fine if you choose the right meeting minutes template in advance.
Find Meeting Minutes Templates For Google Docs
Google Docs is a great platform for finding templates for any purposes. In order to find your meeting minutes templates, you’ll need to sign into your Google Docs account and go to the Template gallery.
1 to 3. Google Docs Meeting Notes Templates
Under the Work section you’ll find a few different templates. The three templates you need are all titled Meeting notes. However, when you open them, you’ll see they’re more suitable for taking minutes rather than personal meeting notes.
All three templates are rather similar, with the sections like the meeting’s attendees, agenda, action items, and space for extra notes. The main difference between the three is the design. Choose the colour scheme and style that you like and you’re all set.
Find Templates For Microsoft Word
For those who prefer using Word over Google Docs for taking notes, have a look at the Microsoft Word templates. You can find them within the app.
When you open a new document, type meeting minutes in the search bar to locate them. Depending on which version of Word you use, you’ll get a different selection of options.
4. Elegant Meeting Minutes
The Elegant meeting minutes template is probably the most multi-purpose one of them all. It comes in a neat table with many different sections to add details and extra information about your meeting. Plus, it adds a bit of colour to it.
5. Formal Meeting Minutes
Another option is a template called Formal meeting minutes. It comes with the similar selection of sections and a space to add extra notes about your meeting.
6. Informal Meeting Minutes
Word also offers a template called Informal meeting minutes. As the name indicates, it has a more informal style and will be more suitable for smaller teams and meetings.
Between these three templates you can choose the one that looks best to you while also corresponding with your goals.
7. Basic Meeting Minutes
You can also find templates for Word on third-party sites. For example, download one of the two main free templates from Vertex42. First one is a basic option (on the left side in the picture below) with just a few sections. Probably better for small team meetings.
8. Detailed Meeting Minutes
Vertex42 also offers a detailed meeting minutes template. It comes with more segments to fill in like the name of the person calling the meeting, the timekeeper, meeting type etc.
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Find Templates For Microsoft Word Online
If you prefer using the free Microsoft Word Online version, you’ll find even more meeting minutes templates available on the site.
You’ll find them under Minutes when browsing through the Templates section.
9. Classic Meeting Minutes
We recommend using the Classic meeting minutes template. It has almost every possible detail included, so you won’t have to add anything manually. Just download it and fill in the information as your meeting goes.
However, it’s definitely more suitable for official and formal meetings, as it even has a place for the meeting secretary to sign your minutes.
10. Meeting Notes
Meeting Minutes App Mac
In case you’re looking for something more basic or informal, go for a cleaner option titled Meeting notes.
11. Double Stripe Meeting Minutes
For when you get tired of the plain and simple, the site offers a few different templates that are seemingly more creative with colour and style. One of the more creative-looking ones is a Double Stripe Meeting Minutes template. There’s even a special slot to add your company’s logo.
These templates are more customizable, but probably not great for when you just want to download an all-ready form to fill in as you go.
Find Templates For Microsoft OneNote
If you’re using Microsoft OneNote, you can use the meeting minutes templates that the app offers. You can choose the option that suits your goals best, or the one that has a more appealing design.
In order to find these templates, click Insert on the upper left navigation menu. Then choose Page Templates on the right side.
12. Informal Meeting Notes
Unless you’re looking for the absolute basic template with the minimum amount of sections (Simple Meeting Notes 1 & 2), check out the template called Informal Meeting Notes. It’s rather simple and straight-forward, but has all the necessary sections to hold a meeting within a small or medium-sized team.
13. Formal Meeting Notes
If you’re working in a bigger company, choose the Formal Meeting Notes instead.
The added sections here include announcements, action items, and other meeting details.
Formal meeting notes also has sections where you can summarize opening and closing of the meeting, pending issues, and approvals. Making that template more suitable for official upper-level meetings.
Find Templates For Evernote
You might already be using Evernote as a task management app. But it’s also great for taking notes and capturing minutes. And it comes with its own meeting minutes templates.
14. Meeting Agenda Standard
Unlike OneNote, templates here aren’t built-in and you’ll need to download them from the Evernote support website. The first template that deserves your attention is called Meeting Agenda Standard.
This one is great for both taking minutes and putting together your future meeting’s agenda.
The standard template is very basic and only includes the three sections for agenda, notes, and action items. Suitable for a quick meeting or a gathering of a small team.
15. Meeting Agenda Expanded
Meeting Agenda Expanded is more detailed. It comes with pretty much all the sections you need to capture meeting minutes, including meeting details, purpose and outcome, as well as agenda items. Both templates have a clean look and are easy to customize.
Take Your Meetings to the Next Level
No matter which note-taking app you use, all of them come with a number of handy templates that can help you save time and make your meetings more efficient.
In case you can’t find the template you want within the app, there are always numerous third-party options that you can choose from.
Alarms and timers are great productivity tools that are with us every step of the way. You wake up with an alarm, start and finish working with it. Alarms help you remember important events and make sure you don’t miss your friend’s birthday.
Some people can’t imagine doing their work without alarms and timers. Pomodoro productivity apps are a living proof of that. If you ever struggled meeting your deadlines, give this technique a try and you’ll see how much more efficient you can be.
Even though there are a few different options to set an alarm on a Mac, not every user knows how to do it. Let’s take a look at a few different options (both built-in and third-party). Then you can choose one that suits your needs best.
How to Set an Alarm on Mac Using Calendar
Your computer comes with a lot of pre-installed MacOS apps that are actually really good. One of the default apps is Calendar.
The app has many useful features, including setting a one-time alarm, and any alarm that you set on your computer using Apple Calendar will automatically sync with your other iOS devices. That way, you will still get the alert even if you’re away from your Mac.
Setting an alarm on Mac in Calendar is a very straightforward process:
- To access Calendar, go to your dock. If you don’t see Calendar on your dock, go to Launchpad and find the app there using search tool.
- Choose the date you want to set the alarm for.
- When selecting the time for your alarm, double-click on the space next to the right hour. For example, if you want the alarm to go just after noon, click on the space between 12 and 1pm. Then drag the created time slot to adjust the minutes.
- You can edit your event by creating a name for it, setting it to Home or Work event, adding location, notes, and even inviting other people.
- To add an alert, tap on the date of your alarm. That will bring down a small menu. Click Alert.
- Choose when you want the alarm to go off. You can choose from the default options or click Custom to set your own alarm length.
- Hit Apply. If you’d like to add multiple alerts, click + next to the one you just created.
Mac Os X Download
Removing an alarm is just as easy. Use the right-click to delete it, or tap on the event and click Delete.
How to Set an Alarm on Mac Using Reminders
If you’re someone who loves being in control and staying on top of your life, you’re probably using at least one of the great task-management apps out there. However, your Mac is already equipped with a simplistic to-do list type of app called Reminders.
This app’s main purpose is to remind you of important tasks you have to do throughout the day. It also works great for setting alarms on your Mac.
- Go to Launchpad to locate the app. Open Reminders.
- Inside the app, click on the + to add a reminder.
- Type the name in. Then click the information (i) icon next to it.
- Choose Remind me on a day.
- Add the day and time you’d like to set the alarm for.
- Click Done.
In order to remove the alarm, right-click the reminder and choose Delete.
Set an Alarm on Mac Using Siri
Digital assistants have their own strengths and weaknesses. On your smartphone, you can use Siri to set alarms. On your Mac, you can do it by using Siri to set a reminder.
But before you do it, make sure you have Siri enabled on your Mac.
- Go to your System Preferences, choose Siri, and then check Enable Ask Siri.
- To open Siri, use the key combination you have set up for it (the default one is Command + Space), or click Siri icon in the upper right corner of your Mac.
- Say Set an alarm.
- Siri will politely decline and offer to set a reminder instead.
- Say Yes or click Confirm to set the reminder.
Ditch The Built-In Options
While Mac’s built-in options for setting alarms are useful, you might still find them rather limited. If you’re craving something more simple and straight-to-the-point, try one of the third-party sites and apps that serve the same purpose.
Use Online Alarm Clock To Set Alarms on Mac
If you have internet access, there’s no shortage of options for online alarm clocks. A simple Google search will bring up a few different options that you can choose from, like Onlineclock or Kukuklok.
Those sites are free to use, and they come with a set of basic options. You can set same-day alarms and timers, as well as choose the sound of the alert.
If you’re looking for a tool focused specifically on setting timers on Mac, E.ggtimer is a good pick. It comes with a countdown that you can set for certain time periods or even different tasks, like brushing your teeth or doing your morning exercise.
For those of you looking for a more interactive tool, give Setalarmclock a try. Aside from setting timers and alarms, it gives you advice on productivity, as well as a few fun options like naming your alarms and leaving a message for your future self.
When using these apps, make sure your computer isn’t muted and your volume is loud enough for you to hear the alarms go off.
Use Wake Up Time To Set Alarms
Wake Up Time is a great option for when you’re feeling old school. It’s basically a virtual embodiment of a physical alarm clock you used to have sitting on your bedside table.
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The app will put a picture of a stylish-looking alarm clock on your Mac which you can use to set your alarms. To set an alarm, choose the time and date and then click the blue round button in the bottom-left corner of the clock. You can change what your alarm will sound like by tapping Sound in the menu.
When your alarm goes off, it won’t stop ringing until you hit the Stop button. The app works offline, and unlike other online tools on this list it will still work even if your Mac is muted.
A Mac is a great computer that comes with built-in really useful software. But like with any new gadget, there are always ways to improve your experience with it. So it never hurts to always be on the lookout for new apps and tools to take your Mac to the next level.